Leadership Tip

How to structure your team meetings better

Let’s be honest: Most meetings are a waste of time, especially if they aren’t well designed. Next time you lead a team meeting, take the time to carefully structure it so that the duration and content align with the objective:

  1. Define the work of the team. What specifically do you and the attendees need to accomplish?
     
  2. Divide agenda items into categories. We aren’t good at changing the pace or tenor of a conversation once it starts, so don’t try to combine different types of discussions. Instead, categorise similar items together. If necessary, create other meetings to address other types of conversations.
     
  3. Determine the length. Figure out how much time you need, based on a fair estimate of how long each agenda item will take (plus a little padding). Don’t let your calendar app decide the length - if you only need 15 minutes, don’t schedule 30.
     
  4. Plan for overflow. If you run out of time, don’t cram agenda items into the end of the meeting. Set up a time to address topics you don’t get to, which may only require a subset of the group.

The above leadership tip...
was sent in response to a question from a participant on our acclaimed 10/10 leadership development and mentoring programme and adapted from A Step-by-Step Guide to Structuring Better Meetings by Liane Davey. Whether you're a first time manager or an experienced leader, straightforward, practical advice on best practice is hard to find. Until now. To find out how you, your team or your organisation can benefit, please join us on our next complimentary webinar or contact us.

Subscribe

Free weekly email on things you didn't know last week with links to articles on leadership excellence. To view previous editions click here.


Unlock your potential

Whether face to face, or over the telephone, we can develop your leadership skills, support you in making important decisions, and help you reach your potential.

Read More

Leadership Articles

10 steps to happiness in the workplace

To achieve greater happiness at work, you don't need your boss to stop calling you at night. You don't need to make more money. You don't need to follow your dream of being a sommelier, or running a B&B in the Cotswolds. The biggest obstacle to... read more

10 ways to boost your resilience

Resilience is about being able to cope with tough situations and bounce back from difficult experiences. It can help us better deal with traumatic events or times of considerable stress. It doesn’t mean we’ll never face problems again or that we’ll be... read more

10 remarkable habits to instantly spark a relationship with anyone

The secret of success in business and in life is to build strong relationships with others. The faster you build them, the more success you will find. Success in business - and in life - is all about building relationships and trust. When you're in... read more

Leadership Tips

How smart leaders win trust

Leaders have been trained to hide vulnerabilities, to minimise risk, and to be consistent, level-headed, and in complete control at all times. But it’s impossible to trust someone who is always rational, serious, and in control. If you want to... read more

How to handle an unpredictable boss

It can be hard to deal with a manager who acts like Jekyll and Hyde. You never know if the friend or the bully will show up. Whatever you do, don’t take it personally; you may have just said something that triggered a larger issue for them, or maybe you... read more

How to overcome glossophobia

This isn’t a dangerous disease or chronic condition; it’s the medical term for the fear of public speaking. According to the National Institute of Mental Health, 74% of people have Glossophobia which ranks higher than Thanatophobia, which is ... read more